CASH CREDIT AND DEBIT CARD PROGRAM C-173-85 ACCOUNTING MANUAL Page 1

Short Description
focus of the Guide is to help train cashiering. employees to accept Cards with a minimum risk of. chargebacks. CES will provide accounting offices and …

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Content
CASH: CREDIT AND DEBIT CARD PROGRAM
C-173-85
A_C_C_O_U_N_T_I_N_G_ _M_A_N_U_A_L______________________________________________________P_a_g_e_ _1
TL 64 3/31/95
CREDIT AND DEBIT CARD PROGRAM
Contents
Page
I. Introduction 2
II. University Policy 2
III. Definitions 2
IV. Card Services Controls 3
A. Agreement with CES 3
B. Authorized Officials 3
C. Campus Card Program Coordinator 3
D. Eligibility to Accept Cards 4
E. Establishment of Cards and Services 4
V. Processing 4
A. Deposit Options 4
B. Other Services 6
C. Equipment 8
D. Service Fees and Billing 8
E. Merchant Operating Procedures 8
VI. Procedures 8
A. Depository and Drawdown 8
B. Chargebacks 10
C. Reconciling the Bank Account 10
VII. Responsibilities 10
A. Authorized Official 10
B. Campus Card Program Coordinator 10
C. Accounting Office 10
D. Cashiering Stations/Merchant 11
VIII. References 11
Exhibit 1: Sample Notification Letter 12
Appendix A: List of Authorized Officials 13CASH: CREDIT AND DEBIT CARD PROGRAM
C-173-85
P_a_g_e_ _2______________________________________________________A_C_C_O_U_N_T_I_N_G_ _M_A_N_U_A_L
3/31/95 TL 64
CASH: CREDIT AND DEBIT CARD PROGRAM
I. INTRODUCTION
This chapter presents University policy and outlines
procedures pertaining to the authorization granted to
certain approved University activities to accept credit and
debit cards as payment for services performed, or for
merchandise sold by such activities. The procedures for
implementing this policy and the provisions of the agreement
executed by the Office of the Treasurer between The Regents
and Card Establishment Services, Inc. (CES), the
University’s card processor, are detailed below.
II. UNIVERSITY POLICY
The Regents established the policy that the appropriate use
of commercial credit cards should be administered at the
systemwide level and authorized the President to approve
University activities for card usage. Subsequently, with
Regents’ approval, President Saxon delegated the authority
to Acting Vice President Cheit. In July, l993, President
Peltason expanded this authority to include the Chancellors
and Laboratory Directors. This authority may be redelegated
to a specific designee, but may not be further redelegated.
The Regents’ Bylaws grant the…